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Please ensure that you familiarize yourself with all the guidelines and limitations.

 

TABLE SET UP INFORMATION AND LIMITATIONS

 

  • Please ensure that you know your table number and the specific location on the floor plan.

  • Each table will be a standard conference table 1.800 x 0.750m in size, with a white table cloth and 4 chairs.

  • You are permitted to have a maximum of 2 pull up banners behind your table.

  • Only two exhibitors per table will be permitted, should you wish to have more reps on your table please email Awie (This email address is being protected from spambots. You need JavaScript enabled to view it.) directly for further details.

  • If you bring in a plasma screen or a laptop for presentations, this is to be placed on your table or behind your table, with no encroachment on any other display, table space.

  • SET UP TO BE DONE:

Wednesday, 22 March 11h00 – 18h00

Exhibitors must be ready and available for the exhibitor/delegate networking session which is scheduled start

promptly at 08:30 on Thursday, 23 March 2017.

Tip: Delegates start networking at registration from 07:30, so we advise you be ready by then.

  • Delegate scanning will be managed by the event application, which must be downloaded onto a smartphone. More information about this process will be sent to all exhibitors closer to the time.

  • The main prize for the day, is linked to the number of meaningful engagements between you and delegates. Each time an exhibitor scans a delegate badge, the delegate receives an additional ticket in the main prize draw.

  • Exhibition strike cannot be done any earlier than the end of the day’s official proceedings, after 14h00.

  • If you are going to be using an extension cable, you are required to be on site by no later than 07h30 so that the cables can be taped down.

  • Please ensure that you have enough collateral for an estimated 200 delegates.

  • The Speaker, Comedian and Entertainment sessions will be accesible to delegates and exhibitors alike.

 

CATERING INFORMATION AND LIMITATIONS

 

  • Exhibitors are not permitted to bring any food or beverage onto the premises. Sweets and Chocolates on the tables are permitted.  

  • Should you wish to bring any other foods onto the premises, please send an email to This email address is being protected from spambots. You need JavaScript enabled to view it..

  • Lunch and refreshments are complimentary.

 

ELECTRICAL AND CONNECTIVITY INFORMATION AND SUPPLY

 

  • Event Organiser’s Network and Coastlands are not responsible for the supply of adaptors, extension leads or multi-plugs.  Should you require any of these items, please ensure to bring them with you. It is your responsibility to ensure that all your electrical equipment has received health and safety compliance from the onsite Health and Safety Officer.

 

PARKING AND VEHICLE INFORMATION

 

  • There is adequate complimentary parking available at Greyville. Please ensure that should you need to drop off any items closer to the room due to weight or size, you need to get to the venue early enough to avoid delay or congestion outside the venue.

  • Please look out for directional signage once you are on the property to direct you to the exhibition loading area.

 

ADDITIONAL INFORMATION

 

  • Due to the senior nature of qualified event buyer delegates who register to attend this event, we advise that your stand be attended by senior staff, who are able to make decisions and give quality information to these delegates.

  • Please note that the Event Organiser’s Network does not give out the list of delegates after the showcase. The whole aim of the showcase is to network.

 

SCANNERS AND DELEGATE INFORMATION:

 

  • You will use your smartphone to scan delegate name badge contact details.

  • The scanner App instructions for download will be sent to you a week before the event

  • The list of the scanned delegates will be available for you to download onto your phone at your leisure.

  • The scanned data will comprise delegate’s name, surname, designation, company names, email and phone numbers.

  • Please ensure to bring your smartphone charges

 

PROVISIONAL PROGRAM OF EVENTS:

 

The Speaker, Comedian and Entertainment sessions will be available to everyone and exhibitors will have the opportunity to sit with the event buyers and network during the sessions.

 

Time
 
07:30 - 08:45
08:45 - 09:05
09:05 - 11:35
11:40 - 11:45
11:50 - 12:00
12:05 - 12:15
12:20 - 12:30
12:35 - 12:45
12:50 - 13:00
13:05 - 13:15
13:20 - 13:30
13:35 - 13:45
13:50 - 14:00
14:05 - 14:15
14:15 - 14:30
14:30
Provisional Program of Events and Line-up
 
Registration & Business Networking Session
Opening - Introduction and Welcome.
Business Networking Session
Introduction MC
Danny K
Aaron McIlroy
Rapelang Rabana
Kamz Govendar
John Sanei
Al Prodgers
Ray De Villiers
Annalakshmi
Joni Peddie
Darryl Williams
Main prize draw and close
Lunch and additional networking

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PRIZE DRAWS AND PRIZE LETTERS

 

  • We will require all prize letters by no later than Monday 13th March, 2017. The letter must be emailed directly to Awie (This email address is being protected from spambots. You need JavaScript enabled to view it.)

  • To ensure better management of the logistics around prize management and draws, prizes will be treated as sponsorships with all the attendant sponsor benefits.

  • A strict procedure will be implemented in order to validate the value of the said prize.  

  • The prize value must be met by one prize and not by offering a number of lower category prizes that may total in value the value of a higher prize category.

  • Prize draw letters cannot be accepted after Monday, 13th March 2016 or on the day.

  • Prizes will be drawn during and at the  end of the day’s proceedings

  • There will be 4 Prize Categories as follows:

 

Prize Category

Minimum Value

Prize Sponsor Benefits

Bronze Category – only 8 opportunities available

R3 500.00

  • 10% off your exhibition stand fee for next year’s showcase event.

  • Logo with link to your corporate web site to be placed on the event web site with links on all relevant event email communications identifying your brand as a prize sponsor.

  • Company logo to be displayed on the conference proceedings holding slide.

Silver Category – only 6 opportunities available

R6 000.00

  • 12% off your exhibition stand fee for next year’s showcase event.

  • Logo with link to your corporate web site to be placed on the event web site with links on all relevant event email communications identifying your brand as a prize sponsor.

  • Company logo to be displayed on the conference proceedings holding slide.

Gold Category – only  4 opportunities available

R8 500.00

  • 15% off your exhibition stand fee for next year’s showcase event.

  • Feature article about your company or product, published on our Event Organiser’s Network Member Update Newsletter and Facebook page. The member update is the official newsletter of our Event Organiser Network and is sent to 6000 members.

  • Logo with link to your corporate web site to be placed on the event web site with links to all relevant event email communications identifying your brand as a prize sponsor.

  • Company logo to be displayed on the conference proceedings holding slide.

Platinum Category – only 2 opportunities available

R12 000.00 and above

  • 20% off your exhibition stand fee for next year’s showcase event.

  • Feature article about your company or product, published on our Event Organiser’s Network Member Update Newsletter and Facebook page. The member update is the official newsletter of our Event Organiser Network and is sent to 6000 members.

  • Placement of one banner in the registration area

  • Logo with link to your corporate web site to be placed on the event web site with links to all relevant event email communications identifying your brand as a prize sponsor Company logo to be displayed on the conference proceedings holding slide.

  • Company logo to be displayed on the conference proceedings holding slide.

 

We look forward to a very successful event on Thursday, 23 March 2017 and once again thank you for your participation.  

 

If you have any further queries/questions please contact the : Lisa on (011) 781-4800 ext. 202, or This email address is being protected from spambots. You need JavaScript enabled to view it..


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