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EON2019WC1150x217June13


Terms and Conditions

Attendance, by any and all individuals, whether delegates,  exhibitors, staff or service personnel is governed by the following terms and conditions:

Definitions: 

Event Organiser/s 
The Africa Conference Directory (Pty) Ltd, the appointed Conference Management Company, Event Organiser's Network, the conference organising committee and their appointed agents and assigns. 

The Event 
The annual Event Organiser's Network Business Events Showcase to be held at The Venue.

The Venue 
Cape Town Iternationa Convention Center, Convention Square, 1 Lower Long Street, Cape Town 8001, South Africa

Event Program 
The published program of events, activities planned for or taking place at the event. 

Event Speaker/s and Entertainers
The appointed or contracted speakers and entertainers that the Event Organisers have arranged to deliver addresses or perform at the event.

Event Management Services 
Those services provided by the event organisers and sub-contractors, suppliers and service organisations appointed by the event organisers. 

Delegate 
An individual who registers to attend the event. 

Event Sponsors 
Companies, organisations or individuals who have contracted with the Event Organiser/s to sponsor goods or services for the event.

Exhibitor/s 
Companies, organisations or individuals who apply and are accepted to showcase, demonstrate or display goods or services at the event.

1. Delegates

    1. In the event that a registered delegate does not attend the event without cancelling their registration in writing at least 48 hours prior to the event date, the delegate will be liable for a Seven-Hundred and Fifty Rand 'No-Show' fee.

    2. To qualify for complimentary attendance at The Event, applicants are required to be EON members. You hereby accept that by applying to and being accepted to attend The Event, you will automatically become an EON member: Please note the following:
      1. Membership is free
      2. You can cancel your membership at any time without obligation.
    3. By registering and being accepted to attend the The Event, you hereby authorise the web site to store the personal data you entered into the registration form.
    4. The event is open to complimentary attendance by subscribed Event Organiser Network members, corporate event organisers and other invitees only. The Event Organisers reserve right of admission and to decline a registration application.
    5. The Event Organisers act on the basis that they attend to the arrangement, coordination and management of the event on behalf of the event delegates. They perform all tasks on condition that the Event Organisers cannot be held responsible for any loss, damages or inconvenience howsoever arising, including while journeying to/from the event; neither can the Event Organisers be held responsible for any unforeseen partial or total cancellation of the event. 
    6. The event organizers reserve the right to amend, substitute add to and otherwise modify the event program, event speakers, special offers, competitions and other offerings related to the event as may be published from time to time. 
    7. The event organisers do not own or operate passenger transport, or entities that may provide services for a conference, function or event; is not a keeper of inns, hotels, restaurants, boarding or lodging houses. The Event Organisers will arrange tickets, bookings and secretariat services, if required, and reservations only as agent for delegates, who accept the same subject to these terms and conditions and those of each of the concerns (hereinafter called "the Event Management Services") with whom the Agent may make arrangements for its clients. 
    8. The Agent is not liable for the cancellation of journeys, deviations, delays or failure to provide seats, berths or facilities for the conference or for failure to provide accommodation for the conference, howsoever the same may arise. The Agent is not liable in the event of any alteration or change of any kind made by any of the Event Management Services following the acceptance of any booking by them. Clients are responsible for any increase in charges, which the Event Management Services may be entitled to require. 
    9. The Agent (both for itself and on behalf of its servants and agents) does not accept any liability for any act, omission, default or neglect of the Event Management Services or their servants and agents for any injury, damage or loss to persons or goods whatsoever and howsoever the same may be caused and the Agent does not warrant, and is in no way responsible for the accuracy of any information given or statement made by the Agent's servants and agents or given or made by the Event Management Services or their servants and agents. 
    10. Acceptance to attend the event is on a first come first served basis. The event organisers reserve the right of admission to the event.
    11. By registering to attend the event, the delegate accepts and authorises that their email address and/or other relevant contact details may be made available to the registered exhibitors and sponsors for use in their follow-up marketing; irrespective of whether the application to attend the event was successful or not.
    12. The event organisers reserve the right to decline an application to attend the event without being obligated to provide a reason for such a decision. 
    13. No delegate will be confirmed to attend the event unless a fully completed registration document has been received by the event organiser/s and a confirmation of attendance has been sent to the registering delegate by the event organiser/s 
    14. If a previously registered and confirmed delegate can no longer attend the event, the event organisers must be advised in writing within 48 hours whether you will no longer be attending or if you will be sending a replacement. Failure to do so will result in a no-show charge being levied to your company.
    15. Force Majeure
      The Event Organiser/s shall not be liable for any loss or damage by reason of non-performance caused by Acts of God, war, riots, civil commotion, strikes, lock-outs, transport delays, mechanical breakdown, restrictions by Government, non-availability or shortage of raw materials, and without in any way being limited by the aforegiong, generally by any other cause beyond the control of the Parties.
    16. By registering and being accepted to attend the The Event, you hereby authorise the web site to store the personal data you entered into the registration form.

2. Exhibitors 

    1. Exhibition at the event is open to all current paid up clients of The Africa Conference Directory (Pty) Ltd. 
    2. Acceptance, by the event organisers, of an application to exhibit at the event is on a first come first served basis. The event organisers reserve the right of admission to the event. 
    3. The event organisers reserve the right to decline an exhibitor application without being obligated to provide a reason for such a decision. 
    4. While every attempt will be made to allocate exhibition space as per requested locations, the event organisers cannot guarantee that a requested location will be reserved for the applicant.
    5. The event organisers reserve the right to allocate space at their discretion and to move any exhibitor irrespective of whether the exhibitor has received a confirmation of location of exhibition space or not. 
    6. The event organizers reserve the right to amend, substitute add to and otherwise modify the event program, event speakers, exhibition details, special offers, competitions and other offerings related to the event as may be published from time to time.
    7. The event organisers, reserve the right to cancel the event. Should the event organisers cancel the event, all amounts paid by exhibitors in respect of the exhibition will be refunded in full by the the event organisers.
    8. The event organisers reserve the right to postpone the event at their discretion to another date and venue. If the event is postponed, the agreement to exhibit remains in full force and is only modified to the extent that the date and venue may change, including clauses relating to cancellation of exhibition space.
    9. The event organisers do not own or operate passenger transport, companies that may provide services for a conference, function or event; is not a keeper of inns, hotels, restaurants, boarding or lodging houses. The Event Organisers will arrange tickets, bookings and secretariat services, if required, and reservations only as agent for delegates, who accept the same subject to these terms and conditions and those of each of the concerns (hereinafter called "the Event Management Services") with whom the Agent may make arrangements for its clients. 
    10. The event organiser/s is not liable for the cancellation of journeys, deviations, delays or failure to provide seats, berths or facilities for the conference or exhibition or for failure to provide accommodation for the conference, howsoever the same may arise.
    11. The event organiser/s is not liable in the event of any alteration or change of any kind made by any of the Event Management Services following the acceptance of any booking by them. Clients are responsible for any increase in charges, which the Event Management Services may be entitled to require. 
    12. The event organiser/s (both for itself and on behalf of its servants and agents) does not accept any liability for any act, omission, default or neglect of the Event Management Services or their servants and agents for any injury, damage or loss to persons or goods whatsoever and howsoever the same may be caused and the Agent does not warrant, and is in no way responsible for the accuracy of any information given or statement made by the Agent's servants and agents or given or made by the Event Management Services or their servants and agents. 
    13. The Event Organisers act on the basis that they attend to the arrangement, coordination and management of the event on behalf of the event delegates and exhibitors. They perform all tasks on condition that the Event Organisors cannot be held responsible for any loss, damages or inconvenience howsoever arising, including while journeying to/from the event; neither can the Event Organisers be held responsible for any unforeseen partial or total cancellation of the event. 
    14. No exhibitor or exhibitor staff will be confirmed to attend the event unless
      1. Full pre-payment has been received by the event organisers
      2. a fully completed exhibitor/exhibitor delegate registration document has been received by the event organiser/s and a confirmation of registration has been sent to the registering exhibitor/exhibitor delegate by the event organiser/s 
    1. Cancellation by an exhibitor will attract a 100% cancellation fee. Cancellation notices must be made in writing and received and confirmed by the Event Organisers.
    2. If a previously registered and confirmed exhibitor delegate can no longer attend the event, the event organisers must be advised in writing within 48 hours. Failure to do so will result in a catering charge being levied to your company.
    3. All mechanical, technical and other information related to build up, strike, access control, rules and regulations will be contained in the exhibitors manual created for each event. The exhibitor manual will be available upon receipt and acceptance of an exhibitor application
    4. Force Majeure
      The Event Organiser/s shall not be liable for any loss or damage by reason of non-performance caused by Acts of God, war, riots, civil commotion, strikes, lock-outs, transport delays, mechanical breakdown, restrictions by Government, non-availability or shortage of raw materials, and without in any way being limited by the aforegiong, generally by any other cause beyond the control of the Parties.
    5. The Event Organiser/s reserve the right to
      1. Verify each prize to validate the claimed value of the prize.
      2. Limit the number of prize sponsorships accepted from one exhibitor.
      3. Limit the number of prizes per published prize category.
      4. Re-categorise a prize if the offered prize does not meet the category guidelines
      5. To decline a prize outright, if in the the Event Organiser /s opinion the prize does not meet the prize guidelines or for any other reason at the sole discretion of the Event Organiser /s.
      6. Select prizes for the category based on value and offering and at the sole discretion of the Event Organiser/s.

EVENT PARTNERS

VENUE PARTNER

CTICC

 

 

TECHNICAL PARTNER

 CCPP logo 2 CROPPED

 

SPEAKER & ENTERTAINMENT PARTNER

 Copy of Pickled Ginger Logo

 

DECOR PARTNER

the o company logo

 

DRAPING PARTNER

 rda logo

 

 

PHOTOGRAPHY & VIDEOGRAPHY PARTNER

Zoom Logo

 

INFRASTRUCTURE  PARTNER

 scan display

 

HEALTH & SAFETY PARTNER

 Copy of EventSolutions

 

EMERGENCY MEDICAL PARTNER

helivac

 

LANYARD PARTNER

Promotag

 

EVENT MANAGEMENT

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